Feb
Approval letters are written for many purposes like approval of a loan, approval of a project and approval of vacation etc.These letters are very often used in organizations or businesses. It is a letter for the reader to know that the project or the proposal or the request of any kind has been approved. It is a kind of a confirmation letter confirming the request or proposal given by the reader as being approved.
The approval letter should begin with the confirmation of the approval and it is necessary to give reasons why you are approving. The tone must be positive and courteous. Express the approval wholeheartedly so that the reader is satisfied, unless there are reasons for qualifying the approval. If you cannot give a full approval give a condition while still giving the approval. For a leave approval letter keep the letter short by mentioning the dates of the vacation and any special considerations that have been granted.
If the letter is job related like a promotion ,approval or project approval then it can be written with a congratulatory note, appreciating the reader for the achievements and hard work. It is the opportunity to praise the employee along with the good news of the increase in salary or status. Approval letter should not portray any kind of envy or jealousy and the words selected should be such that it shows that you are indeed happy for the reader’s achievement. The letter should sound cheerful and exhibit enthusiasm. Write the letter as though you are talking to the person directly.
Approval letters can be formal and friendly and should not be very lengthy. In case of business approval letters, it is used as a tool to maintain a healthy relationship and giving the assurance to the reader that you value their business relationship and would like to continue it further.