Transfer letter is a request letter for change in designation or location of work and is often written by employees to their supervisors or the HR department. An effective transfer letter should portray that the letter is beneficial to all the parties involved. The Transfer letter is generally written by employees who are in search of new opportunities and job positions in their companies. It is important for employees who want to be with the same employer but in other offices. It specifies what it is necessary and beneficial for the employer and employee who is being transferred.The letter should have reasons that convince the reader so that the necessary steps are taken willingly.

To write a good transfer letter one must understand the job you are doing and the job you are getting transferred to. If you are requesting a job transfer with respect to the job opening explain the qualification and abilities that are important to the new position. Express that you like the current job, however, would like to move on for growth or any kind of promotion. It should follow the format of a business letter, and It should be similar to the job application letter where you specify the accomplishments and contributions.

If the job transfer is for personal reasons explain clearly what is the reason for transfer to another branch. Assure the company that you would like to stay with the company, but you need the transfer to another branch because of the location or family issues. Briefly describe and appreciate for whatever the company has done for you.

If it is a promotion transfer letter the employee’s achievements and contributions must be appreciated. Before closing the transfer letter thank the reader and offer training to the employee who would be replacing you. This gives the employer an assurance that the new employee will take up the responsibility well.